Executive Assistant to the CEO

At Instawork, we’re driven by our vision to create economic opportunity for local businesses and skilled hourly professionals  in communities around the world. With a growing number of hub cities across the world in the U.S., Canada, India, and beyond, we’re looking for top talent to help rapidly scale our high-tech and high-touch labor marketplace. Our accomplished and dedicated team is passionate about our mission and committed to crafting revolutionary products, all with the backing of our world-class investors, including Benchmark, Spark Capital, Craft Ventures, Greylock Capital, Y Combinator, and more!

Instawork is seeking an exceptional Executive Assistant to provide high-level support to our CEO in a high-growth, fast-paced environment. This is not a typical EA role—our CEO moves quickly, operates globally, and requires a highly capable professional who thrives under pressure, works autonomously, and anticipates needs before they arise.

The ideal candidate has at least 5 years of experience supporting C-suite executives, has worked in a rapidly scaling, high-intensity environment, and possesses the ability to seamlessly manage complex schedules, global coordination, and high-stakes initiatives. This role requires someone who is available and responsive across time zones, with a 24/7 mindset when needed to ensure business continuity.

You’ll work closely with cross-functional teams, Executive Leadership, and external partners, playing a critical role in optimizing the CEO’s time, priorities, and execution. Beyond core administrative support, you will also take ownership of strategic initiatives, internal and external events, and high-priority projects that impact the company at large.

What you’ll do:

Manage a high-volume, constantly shifting global calendar with precision, ensuring seamless coordination across time zones.

Anticipate and resolve scheduling conflicts proactively, optimizing the CEO’s time and priorities.

Coordinate and facilitate C-level and board meetings, handling all scheduling, logistics, and preparation.

Oversee complex international and domestic travel, including visas, itineraries, accommodations, and contingency planning.

Adapt travel plans dynamically, ensuring smooth transitions with minimal disruptions.

Provide comprehensive trip coordination, maintaining clear and proactive communication with the Executive Leadership Team.

Lead and execute high-priority, confidential initiatives on behalf of the CEO, collaborating cross-functionally.

Plan and coordinate strategic company and community events, ensuring flawless execution.

Act as a liaison between the CEO and internal/external stakeholders, ensuring alignment, clarity, and efficiency.

Handle highly sensitive information with discretion, professionalism, and utmost confidentiality.

Serve as a trusted advisor and gatekeeper, acting as an extension of the CEO while upholding Instawork’s values.

Exercise sound judgment under pressure, making autonomous, high-stakes decisions when necessary.

Who you are

• Proven Experience – You have 5+ years of experience supporting C-suite executives in a fast-paced, high-growth environment.
• Calendar Mastery – You can manage a complex global calendar with precision, anticipating needs before they arise.
• High-Speed Problem Solver – You thrive in dynamic environments and can make quick, informed decisions on the fly.
• Ultra-Responsive & Adaptable – You are available and flexible to support across time zones, understanding that this role requires availability beyond a traditional 9-5 schedule.
• Discretion & Professionalism – You handle sensitive information with absolute confidentiality.
• Relationship-Builder – You communicate clearly, build trust effortlessly, and act as a seamless extension of the CEO.
• Event & Project Execution – You can coordinate internal and external high-visibility events with precision and impact.
• Tech-Savvy & Detail-Oriented – You are fluent in Google Suite, Slack, Zoom, and other productivity