AI Operations Associate
at Vela — AI Agents For Complex Scheduling Coordination
What the role involves
Remote (India) · Night shift · 6 days/week - 6:30PM to 6:30AM IST · 7–12 LPA CTC
Vela is backed by Y Combinator, CRV, Rebel Fund, and angels from OpenAI. We're building intelligent systems for coordination, starting with scheduling (deceptively hard). Our AI makes thousands of context-dependent decisions every day.
For example: "John will take a 7 AM call with a CEO, but not with a peer." How do you handle that?
Our clients are the world's top recruiting and executive search firms. They run searches for Fortune 500 CHROs, CEOs, and board members, and our AI autonomously coordinates the interviews that make those searches happen.
Why this role matters A single error in scheduling, tone, or context can derail a six-figure search. You're the reason that doesn't happen, and the reason our AI gets sharper every week.
The role You sit at the intersection of frontier AI and high-stakes client work. You are the judgment layer ensuring every message our AI sends to a Fortune 500 executive is sharp, contextually correct, and on-brand for the search firm we represent.
This is high-ownership and generalist. Your core work is reviewing AI-generated scheduling actions and stepping in when the system needs human judgment. Beyond that, you'll help design the playbooks our AI learns from, surface patterns that sharpen the product, and partner directly with the founders on how we scale.
What you'll do
Review AI-generated scheduling actions before they reach top search firms and their C-suite candidates
Make real-time judgment calls on ambiguous scenarios: tone for a CHRO, whether to reschedule, how to handle missing thread context
Catch the subtle errors that matter: wrong time zones, misread intent, off-tone language, missing context from prior threads
Surface patterns in AI behaviour to the founders and product team
Take on adjacent operational projects as we scale, from client onboarding to internal process design
Who you are
Exceptional written English. You can draft a message to a Fortune 500 CHRO that reads natural, polished, and professional
Sharp judgment under time pressure
Sustained focus and reliability. You treat your shift like the live production environment it is
Generalist by instinct
Bachelors in English, BBA, etc from a Tier 1 Univesity
Big 4 or equivalent background preferred (EY, PwC, KPMG, Deloitte)
Ability to join in the next two weeks
Career progression Vela is one of the fastest-growing startups in the world, and we promote internally. Excel here and you'll take on more responsibility quickly, with a clear path to management within two years.
How we hire Every applicant completes a 6-day paid work trial reviewing real AI outputs. We assess written English, error detection, judgment on edge cases, and response speed. Strong trial performance leads to a full-time offer.
Working at Vela Small team, collaborative culture, direct access to the founders. Monthly team lunches, real investment in each other's growth, and a genuinely interesting problem.
About Vela
We are building Vela, the AI scheduling assistant for the most complex interactions. Everyone assumes scheduling is a calendaring problem. It's not. It's a human nuance problem: knowing who to prioritize, how hard to push, and which dynamics to navigate. Vela understands these nuances, and every interaction deepens that understanding. Instead of manually calling, texting, and emailing hundreds of candidates across spreadsheets, today teams connect their system of record to Vela and it handles outreach, scheduling, and confirmation automatically with the nuances of industries and teams built in. Gobhanu and Saatvik are brothers who scaled a microfinance bank to 77 countries as kids. We previously built at AWS ML + SuperCompute and BCG AI.
Full Vela profile